Murray State University Athletics
Current Student-Athletes - Promotional Activities and Appearances
As a Racer, student-athletes are well-known within the community and are many times seen as role models. For student-athletes to use their name, image or athletic association there are steps to follow to make sure your eligibility remains intact. If you have been contacted to represent an organization with an event, you should contact the Athletics Compliance Office immediately.
General Guidelines for Student-Athletes Seeking to Promote an Activity or Event
General Guidelines for Student-Athletes Seeking to Promote an Activity or Event
- The student-athlete must receive prior approval from the Assistant Athletic Director for Compliance to participate in the listed event.
- The signatures on the Student-Athlete Promotional Request Form, of the authorized representative of the supporting agency, serve as a release statement ensuring that the student-athlete(s) name, image or appearance is used in a manner consistent with the requirements of Bylaw 12.5.1 of the NCAA Manual.
- Murray State staff, student-athletes, and our representatives of athletic interests are not permitted, directly or indirectly, to assist in raising funds for prospects, high schools or organizations that consist of prospects. A prospect is any student in grades 9-12.
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The student-athlete may speak at a meeting or banquet, where there are prospects, provided he or she does not make a recruiting presentation to the group or an individual.
Institutional, Charitable, Educational or Non-Profit Promotions
A group of Murray State or recognized entity thereof (e.g., fraternity, sorority or student government organization), the Ohio Valley Conference or a non-institutional charitable, educational or non-profit agency may use a student-athlete's name, picture or appearance to support its charitable or educational activities or to support activities considered incidental to the student-athlete's participation in intercollegiate athletics, provided the following conditions are met:
- All Racer student-athletes must seek written approval to participate from the Assistant Athletic Director for Compliance, and must meet the limitations on participants in such activities as set forth in Bylaw 17.
- The specific activity or project in which the student-athlete participates does not involve co-sponsorship, advertisement or promotion by a commercial agency other than through the reproduction of the sponsoring company's officially registered regular trademark or logo on printed materials such as pictures, posters or calendars. The company's emblem, name, address and telephone number may be included with the trademark or logo. Personal names, messages and slogans (other than an officially registered trademark) are prohibited.
- You (the student-athlete) do not miss class;.
- All moneys derived from the activity or project go directly to the member institution, member conference or the charitable, educational or non-profit agency;.
- The student-athlete may accept legitimate and normal expenses from the member institution, member conference or the charitable, educational or non-profit agency related to participation in such activity, provided it occurs within the state or, if outside the state, within a 100-mile radius of the member institution's campus.
- The student-athlete's name, picture or appearance is not utilized to promote the commercial ventures of any non-profit agency.
- Any commercial items with names or pictures of student-athletes (other than highlight film or media guides per 12.5.1.9) may be sold only at the member institution at which the student-athlete is enrolled, institutionally controlled (owned and operated) outlets or outlets controlled by the charitable or educational organization (e.g., location of the charitable or educational organization, site of charitable event during the event).
- The student-athlete and an authorized representative of the charitable, educational or non-profit agency sign a release statement ensuring that the student-athlete's name, image or appearance is used in a manner consistent with the requirements of this section.
Exceptions
A student-athlete may receive legitimate and normal expenses to participate in promotional activities related to a competitive event regardless of the distance from the member institution's campus, provided the following conditions are satisfied:
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The student-athlete has been selected to participate in the competition and such competition is included in 14.7.6.1. This includes the Olympic Games, Pan American Games, World Championships, World Cup and national team tryouts and competition;
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The promotional activity occurs no more than one calendar year prior to the start of the competition; and
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All conditions set forth in 12.5.1.1, other than 12.5.1.1-(e), are satisfied.
