Murray State University Athletics
Requests
Appearance, Autograph, and Donation Requests
Murray State Athletics is pleased to partner with DonationXchange, an online donation and speaking request system. This system will allow us to more efficiently respond to each request we receive while ensuring we provide excellent service to anyone making a request to MSU Athletics.
To assist you with the request process, we have developed clear appearance, autograph, and donation request guidelines that include NCAA compliance restrictions. We encourage you to read all the guidelines before submitting your request. Requests must comply with the guidelines listed below. Please understand that submission of a request, even if all guidelines are met, does not guarantee that the request will be fulfilled.
To submit a request please click the links in the respective areas.
Appearance Guidelines
- Pursuant to NCAA rules, MSU Athletics staff are prohibited from raising funds to benefit any entity that serves prospect-aged individuals (grades 9 - 12), such as high schools, high school scholarship funds or booster clubs, club sports teams for high school students, specific high school students, etc.
- NCAA rules prohibit MSU Athletics staff and student-athletes from making a recruiting presentation or direct contact with any prospective student-athlete (or a prospective student-athlete's parents or legal guardians) in attendance.
- Fundraising activities associated with student-athlete appearances must directly benefit the University, a University group, or the charitable, educational or non-profit agency.
- All student-athletes or coaches appearance requests must be submitted through the online request system and must be received at least four (4) weeks prior to the date of your event.
- A student-athlete may not attend functions which cause them to miss classes, study sessions, summer school, practices, competitions, medical appointments or other institutional obligations. It is extremely difficult for student-athletes to fulfill requests during their official playing season.
- A student-athlete's name or image cannot be used to promote the commercial sponsors or supporters of a charitable, educational or nonprofit agency, event/appearance.
- With any appearance or activity, student-athletes may not accept benefits in excess of actual and necessary expenses to attend the function.
- Online requests will first be routed to the appropriate athletics staff for approval. If approved, it will go to the Athletics Compliance Office for approval. If the request meets NCAA guidelines, a member of the athletics staff will contact the organization to arrange details and schedule the appearance or speaking engagement.
- Appearance requests must be accompanied by documentation of the event via a flyer, description of the event, etc.
- Due to limited calendar availability and logistical challenges, priority will be given to organizations within Western Kentucky.
- We reserve the right to cancel an appearance due to illness, personal emergency, schedule conflicts, etc.
Click HEREÂ to make a request for PUBLIC APPEARANCE
- Mascot Appearance Guidelines
- DUNKER/AIR DUNKER ARE NOT AVAILABLE FOR REQUEST DURING SUMMER MONTHS OF MAY-AUGUST
- University events take priority to off-campus events.
- Private events (birthday parties, social functions, etc.) are left to the discretion of Murray State athletics and will be decided on through a case by case basis.
- Due to the expense of the costumes' upkeep, Dunker/Air Dunker may not appear at outside events in inclement weather.
- We reserve the right to cancel an appearance due to illness, personal emergency, schedule conflicts, etc.
- All appearances are contingent on the availability of Dunker. Although every effort will be made to accommodate scheduled events, Murray State University will not be held liable for missed appearances.
- Costumes may not be rented or borrowed.
Click HERE to make an MASCOT APPEARANCE request
Autograph and Donation Guidelines
- Pursuant to NCAA regulations, MSU Athletics will not donate items to any entity that serves prospect-aged individuals (grade 9 - 12), such as high schools, high school scholarship funds or booster clubs, club sports teams for high school students, specific high school students, etc.
- All autograph and donation requests must be submitted through the online donation request system and must be received at least two (2) weeks prior to the date your item is needed. Please note that it may take up to four (4) weeks before your item is available.
- If possible, donation requests should include the organization's 501(c)(3) number and/or documents that provide information about the event or organization.
- To assist as many as possible, an organization is eligible to receive only one donated item per event.
- Priority will be given to organizations within Western Kentucky.
- Murray State Athletics will not donate items to individuals for personal pursuits.
- Due to high demand and logistical limitations, no men's basketball requests will be fulfilled before November 1.
- Items which have been pre-purchased may be left for signature within MSU Athletics. The University is not responsible for lost or stolen items.
- Organizations which receive an item are encouraged to complete an online reply form after the event that provides the amount the item raised.
- Please do not call or email the athletics offices to inquire about your request. Once you submit the online request form, DonationXchange will send you a confirmation email with a password so you can track the status of your request.
